How to Make a Signup Sheet in Microsoft Word

Create a signup sheet for your group or event in Word

Written by Rain Kengly

Last Updated: August 12, 2025 Fact Checked

Whether you’re hosting an event or sending out a newsletter, signup sheets can come in handy for a variety of reasons. Luckily, it's quite easy to create a printable signup sheet using Microsoft Word! In this wikiHow article, we’ll show you how to make a signup sheet in Microsoft Word for free.

Creating a Sign-Up Form in Word

Insert a table by clicking Insert > Table > Insert Table. Set the number of columns and rows.
Add enough columns in your table to include key info such as name, email, phone number, age, etc.
Click Table Design to add columns or rows, or to change the table's appearance.

Steps

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1
Open Microsoft Word. You can download Microsoft Word on Windows, Mac, or Linux. You can also use Word in a web browser at https://www.office.com/.
- If you don't have Microsoft Word, you can create a signup sheet using Google Forms or Google Docs instead.
2
Click Insert, and then Table. This is at the top toolbar.
- A drop-down menu will open with a grid.
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4
Set the table size and click OK. Decide how many columns you'll need for things like: Name, Date, Item, etc. This number will go in the Columns box.
- Add a bigger number in the Rows box; you can add more later.
- If you have a lot of fields, consider setting up your sheet in landscape to give yourself more space.
- You can always edit the number of rows or columns on your table, so don’t worry about having a perfect estimate.
5
Write in the fields you want to include. In the top row of cells, specify the information that you want people to fill out. Depending on the aim of your sign up sheet, this information might include name, email, phone number, or age. Additionally, asking for signatures can be a good way to confirm that people consent to being contacted using the contact information they provide.
- To add numbers, highlight the cells you want to number then click the Home tab. In the Paragraph section, select Numbering.
6
Adjust your sheet layout (optional). You can add more rows or columns, or even adjust the size of the tables. To get started, select the table and click the far-right Layout tab.
- To add rows, select a cell and click Insert Below.
- To add columns, select a cell and click Insert Left or Insert Right.
- To adjust the size of the table, click the Table Row Height or Table Column Width tool.
7
Customize your table design. Now that your sign-up sheet layout is clean and functional, you can customize its aesthetic. Click Table Design, the second tab to the right in the top menu.
- If you don't see this option, make sure the table is selected.
- To use a premade theme, click one in the Table Styles menu.
- To adjust the thickness, click the drop-down menu in the Borders section. You can also change the color, size, and type.
- To change the color of a column or row, select it. Then, click the Shading drop-down menu to select a color.

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Tips

Did you know you can create a live sign-up sheet with Microsoft Forms? You'll just need to log into your Microsoft account to create a sign-up sheet that you can host and share online.

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If you'd prefer to start your sign-up sheet with a pre-designed table template, you can find some in Word's online template selection. Open Word, click File, and then click More templates.

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